How to Use this Toolkit

Before you begin…

Please consult with your school district or child care organization before initiating this process- there may be necessary paperwork for you to complete, including HIPAA and associated confidentiality/record retention agreements

Be familiar with general computer software programs, including the Internet and Microsoft Office programs (Word)

Determine the scope of your roles and responsibilities related to immunization recordkeeping and documentation (are you responsible for establishing a brand new process, including a filing system? or, are you assisting with following up with parents to obtain missing immunization information?) The complexity of your involvement will help guide you to the resources and tools to use within this toolkit.

Determine which recordkeeping/ documentation systems your organization currently uses (computer database? paper records?) and what is available to you for use

Ensure that you can access the Washington State Immunization Information System (IIS) (please click here for more information)

Review the Resources and the Immunization Requirements pages contained within this toolkit

Suggested Training Before You Begin

Familiarize yourself with the basic tenets outlined in the Washington State Department of Health Immunization Manual

View the Washington State Department of Health requirements webinars (previously recorded)

Fully review the required vaccine charts for either school or childcare and the individual vaccine requirements for the current year

School Immunization Record Review Processes

 General Entry Review covers the suggested steps and resources for obtaining, reviewing, and inputting student immunization record data

 Out-of-compliance Review covers the suggested steps and resources for obtaining missing information for incomplete student immunization record data

 Entry Exempt Review covers suggested steps and resources for tracking, reviewing, and verifying student exemptions

Childcare Immunization Record Review Processes

 General Entry Review covers the suggested steps and resources for obtaining, reviewing, and inputting childcare attendee immunization record data

 Out-of-compliance Review covers the suggested steps and resources for obtaining missing information for incomplete childcare attendee immunization record data

 Entry Exempt Review covers the suggested steps and resources for tracking, reviewing, and verifying childcare attendee exemptions